GUIDE TO READING THE EQUIPMENT
INVENTORY "TEAR SHEETS":
The Equipment Inventory may be printed on demand
by calling your OSM Counselor. This Inventory along
with the Reconciliation Report which prints monthly
is an easy way for a Member and/or staff to keep
track of the monthly expenses associated with the
- CONTROL NUMBER - This is a House
assigned sequence of numbers for use in
recording equipment. These letters/numbers are
listed alphabetically and can be matched to
particular items in the Members office
displaying a silver House sticker with the same
letters/numbers. (These stickers are only in the
Washington office and some District offices at
this time). When referring to a particular item,
please use the control number as it is the easiest
way for OSM to look up on their on-line
system. See bottom of page for detailed list of
C/N category codes.
- EQUIPMENT DESCRIPTION - A brief
description of the equipment generally with the
vendor s abbreviated name at the beginning.
- ORDER NUMBER - This is the original
purchase order number that the equipment was
ordered from (this is also refereed to as the
- PLAN TYPE - Per instructions on the original
request from the Member, items are purchased
on different purchase plans. (Currently 1 Time -
Paid in Full at time of purchase, 3 year -
purchase cost/36 months, 5 Year (FOR
FURNITURE ONLY) - purchase cost/60 months,
or Lease. This list allows office to see the plan
type at the time of order.
- ASSIGN DATE - The date that the equipment is
assigned to the Members account and monthly
charges if any are incurred.
- COMMITMENT - Length of time a Member
must keep an item. Currently this period is for
items purchased on the 3 or 5 Year Plan. Items
must be kept on the inventory until the financial
obligation has been paid in full.
- CANCEL DATE - The date an item is removed
from the inventory. The removed equipment will
stay on the inventory until the end of the current
year with a date in this column.
- MONTHLY COST MAINTENANCE - The
monthly maintenance cost or "user fee" for the
particular item listed
- MONTHLY COST - The monthly purchase cost
of the particular item listed (this column should
only have a cost if an item is on the 3 or 5 Year
plan and currently has a commitment remaining).
- MONTHLY TOTAL - Monthly Maintenance
Cost + Monthly Cost.
- DISTRICT OFFICE EQUIPMENT
CHARGES - This is a listing of all district
office items that have a monthly cost or were
ordered after 12/91.
- LA CONTROL NUMBER - All Leases are put
on the Washington inventory and have control
numbers starting with the letters "LA".
* CODE = CONTROL #'S STARTING WITH
|ANSWERING MACHINES ||MULTI ||GC |
|CALCULATORS BY CO.||MULTI||FI|
|COMPUTERS BY CO.||MULTI||PZ|
|.....GTSI (MAC) ||PX|
|FAX MACHINES BY CO.||MULTI||KZ|
|.....PITNEY BOWES ||KG|
|PHOTOCOPIERS BY CO.||MULTI||JZ|
|PRINTERS BY CO.||MULTI|