EQUIPMENT INVENTORY
"TEAR SHEETS"


GUIDE TO READING THE EQUIPMENT INVENTORY "TEAR SHEETS":


The Equipment Inventory may be printed on demand by calling your OSM Counselor. This Inventory along with the Reconciliation Report which prints monthly is an easy way for a Member and/or staff to keep track of the monthly expenses associated with the equipment inventory.

DEFINITIONS:

  1. CONTROL NUMBER - This is a House assigned sequence of numbers for use in recording equipment. These letters/numbers are listed alphabetically and can be matched to particular items in the Members office displaying a silver House sticker with the same letters/numbers. (These stickers are only in the Washington office and some District offices at this time). When referring to a particular item, please use the control number as it is the easiest way for OSM to look up on their on-line system. See bottom of page for detailed list of C/N category codes.
  2. EQUIPMENT DESCRIPTION - A brief description of the equipment generally with the vendor s abbreviated name at the beginning.
  3. ORDER NUMBER - This is the original purchase order number that the equipment was ordered from (this is also refereed to as the "EM" number).
  4. PLAN TYPE - Per instructions on the original request from the Member, items are purchased on different purchase plans. (Currently 1 Time - Paid in Full at time of purchase, 3 year - purchase cost/36 months, 5 Year (FOR FURNITURE ONLY) - purchase cost/60 months, or Lease. This list allows office to see the plan type at the time of order.
  5. ASSIGN DATE - The date that the equipment is assigned to the Members account and monthly charges if any are incurred.
  6. COMMITMENT - Length of time a Member must keep an item. Currently this period is for items purchased on the 3 or 5 Year Plan. Items must be kept on the inventory until the financial obligation has been paid in full.
  7. CANCEL DATE - The date an item is removed from the inventory. The removed equipment will stay on the inventory until the end of the current year with a date in this column.
  8. MONTHLY COST MAINTENANCE - The monthly maintenance cost or "user fee" for the particular item listed
  9. MONTHLY COST - The monthly purchase cost of the particular item listed (this column should only have a cost if an item is on the 3 or 5 Year plan and currently has a commitment remaining).
  10. MONTHLY TOTAL - Monthly Maintenance Cost + Monthly Cost.
  11. DISTRICT OFFICE EQUIPMENT CHARGES - This is a listing of all district office items that have a monthly cost or were ordered after 12/91.
  12. LA CONTROL NUMBER - All Leases are put on the Washington inventory and have control numbers starting with the letters "LA".

 * CODE = CONTROL #'S STARTING WITH

CATEGORYCOMPANYCODE*
ANSWERING MACHINES MULTI GC
CAMERASMULTIGQ
CALCULATORS BY CO.MULTIFI
.....SHARPFK
COMPUTERS BY CO.MULTIPZ
.....CLINT. COMP.(MISC.)PZ
.....CLINTON COMP.(MAC)PX
.....IBM PI
.....GTSI (MISC.)PZ
.....GTSI (MAC) PX
.....INT. SOLUTIONSIE/IO
.....INT. SOLUTIONSBIG-BUYIOB
.....INTERAMERICAQR
.....MICRO RESEARCHIR
.....MONARCH IT
.....RIVERBENDQL
FAX MACHINES BY CO.MULTIKZ
.....CANON KL
.....CONTINENTAL RES.KP
.....LANIERKB
.....PITNEY BOWES KG
.....SHARPKH
.....XEROX KA
MICROFICHE READERSMULTIMZ
MISC.EQUIP.(NON-COMP.)MULTIGA
PHOTOCOPIERS BY CO.MULTIJZ
.....CANONJL
.....LANIERJD
.....PITNEY BOWESJP
.....SAVIN JA
.....SHARP JS
.....XEROXJB
PRINTERS BY CO.MULTI
.....CANONQA
.....CONTINENTAL RES.QC
.....XEROX QJ
RECORDERSMULTIDJ
SHREDDERS MULTIGA
TELEVISIONSMULTIGH
TYPEWRITERS MULTIBZ
.....IBM.CA/ZC
.....XEROX....BP
VCRMULTITA