Policies and Procedures

Phone 5-3941 - Hours 10:00am to 7:00pm Tuesday - Friday - Fax 5-0707

In order to help us serve your office better, we ask that you please observe the following:

• Reserve time for both radio and television studios at least 24 hours in advance. If your office is unable to use the reservation, please give us one hour notice.
• If you would like a standing appointment, please call to request service. Unless there is a scheduling conflict, the time will be yours.
• When reserving studio time, please give us your fax number so we may send you a confirmation/information form to fill out regarding your reservation.
• Satellite shows may be scheduled any time there is an available studio during normal hours. Any request for satellite time should come through your office, not from any other parties. Information regarding stations and IFB/Control room phone numbers should be faxed to us as soon as possible. We will provide a form to return to us with all the necessary information. Please confirm all TV station phone numbers in advance. Once the time is confirmed, your office is responsible for satellite charges. Time is purchased through an outside agent, and must be paid for even if it is not used.
• Communications Media Time Line

24 hours prior to appointment you should:

Schedule appointment in time block desired, fill out form and return information sheet,

Provide dub information (number and format),

If needed, revise Teleprompter script,

Provide name keys of Members and guests.

One hour prior to appointment you should:

Provide IFB/Station contact information,

Bring tape stock to be used in production to studios for preparation

(If supplied by Office, recycled tapes need to be marked as to condition of tape),

Cancel appointment if needed (get cancellation number).

After production you should:

When notified, pick up dubs or tape (we will provide within 24 hours of production assuming you have met the above conditions).

• Closed Mondays and when the House is not in session. For help scheduling services during these times, please call 5-3374.
• All services are by appointment only.
• Only sitting Members of Congress may use Communications Media facilities and services.