What
Happens to Your Voucher
- When your voucher is received in the Office of Finance,
it is stamped with the date and time.
- The Financial Counselors review your vouchers and audit
them for accuracy. If there is an error, your Financial
Counselor will contact you. If your voucher must be
returned to you, it will be returned to you at this
point.
- If your voucher passes the audit, the Financial Counselor
will add the appropriate coding -- Organization, Program
and Budget
Object Code (BOC).
- After the voucher is coded, it is given to the Financial
Clerk.
- The Financial Clerk is the person who does the actual
data entry. They will transfer your information from the
voucher into the computer system, Federal Financial
System (FFS).
- The computerized information is then checked for
accuracy.
- If the computerized information is accurate, it is
released for payment. If the computerized information is
inaccurate, it goes back to step #5 for correction and
re-entry.
- Once the information is released for payment, a check is
generated that night and is mailed out the following
morning.
- All processed (paid) vouchers are kept on file by the
Office of Finance for three years.
- The information from the vouchers also makes up the Monthly
Financial Statement and Statement of
Disbursements.