What Happens to Your Voucher


  1. When your voucher is received in the Office of Finance, it is stamped with the date and time.
  2. The Financial Counselors review your vouchers and audit them for accuracy. If there is an error, your Financial Counselor will contact you. If your voucher must be returned to you, it will be returned to you at this point.
  3. If your voucher passes the audit, the Financial Counselor will add the appropriate coding -- Organization, Program and Budget Object Code (BOC).
  4. After the voucher is coded, it is given to the Financial Clerk.
  5. The Financial Clerk is the person who does the actual data entry. They will transfer your information from the voucher into the computer system, Federal Financial System (FFS).
  6. The computerized information is then checked for accuracy.
  7. If the computerized information is accurate, it is released for payment. If the computerized information is inaccurate, it goes back to step #5 for correction and re-entry.
  8. Once the information is released for payment, a check is generated that night and is mailed out the following morning.
  9. All processed (paid) vouchers are kept on file by the Office of Finance for three years.
  10. The information from the vouchers also makes up the Monthly Financial Statement and Statement of Disbursements.