Travel Envelope

Guidelines for Travel Voucher and Expense Envelope

One trip per envelope; one envelope per trip.
Enclose all original expense receipts, e.g. airline/train tickets, hotel bills, restaurant receipts, rental car bills, etc.
Complete all spaces at the top of the travel voucher identifying the voucher, office and traveler.
Circle a "purpose of the trip" and complete the description block (this is generally limited to 30 characters including spaces between words but descriptions exceeding 30 characters can be accommodated).
List all expenses in the categories shown. You may list these daily or only show totals.
This voucher must be signed by the traveler (if staff) and the authorized official (Member, Chairman, Leader, Officer, etc.)
All reimbursements claimed in this envelope will be paid directly to the traveler. All travelers are personally responsible for direct payment of any charges incurred on the Government American Express card or any other charge card or account. The Office of Finance cannot submit these payments for you.
Insert the receipts in the completed/signed envelope (expenses and total information may be shown on a copy of the form or a computer generated facsimile and inserted inside).
Mail or deliver the completed envelope to the Office of Finance, 263 Cannon House Office Building.
Keep a copy of the envelope and receipts for your records.