Reimbursement to Employees for Official Expenses


  1. Occasionally, an employee might have to purchase office supplies or reference manuals or books for his or her office using their personal funds. If and when this occurs, the Financial Administrator should ask the employee who is making the purchase to ensure they obtain a receipt. As the Financial Administrator, they should give you the receipt as soon as possible, so you can voucher their expenses.
  2. Follow the procedure listed on our page, Payment to Vendors, for completing a voucher, and Creating a Voucher to view a sample voucher. You must include the employee's social security number on the voucher.

Reimbursement for Official Travel Related Expenses


  1. For official travel related expenses, obtain yellow Travel Envelope Page 1, Page 2, from the Receptionist in the Office of Finance, 263 Cannon House Office Building.
  2. Have the traveler give you his or her original receipts.
  3. Transfer the appropriate information from the receipts to the front of the travel envelope and put all original receipts in the envelope.
  4. Your Member, Committee Chair, Leader or other authorized person for Officers must sign the front of the travel envelope.
  5. Keep a copy of the front of the envelope and the receipts for your file and mail or hand deliver the original travel envelope to the Office of Finance, 263 Cannon House Office Building.