Payments to Vendors

1. From the vendor invoice, transfer the following information to the appropriate places on the voucher form: vendor name, vendor address, service dates, description of expense, current amount of expense.

   With reference to the vendor address, be sure to transfer the vendor address for the mailing of payments. Sometimes there will be two different addresses on an invoice.

   With reference to the current amount of expense, you must check the invoice to make sure you are only vouchering for the current amount. Previous payments to the vendor may cross in the mail, i.e., we may send a payment at the same time they are processing and sending another invoice, so the invoice may include an amount that you already vouchered and we already paid.

   Note: The following disclaimer is provided to vendors: "The United States House of Representative does not include in the payment of invoices amounts billed for certain taxes. Under prevailing law, there are only certain situations in which a state or local government may tax an instrumentality of the Federal government. If there are any further questions concerning this, please contact the Office of the General Counsel, U.S. House of Representatives, 219 Cannon House Office Building, 20515, or call 202-225-9700".

   If you have a question reading an invoice, please feel free to contact your Financial Counselor. They will be happy to review the invoice with you.

2. After completing the voucher form, double-check to make sure all the necessary information is completed. Attach the original invoice to the voucher, and have your Member, Committee Chair, Leader, or other authorized person for Officers sign the voucher. Copy the voucher and the attached invoice. Mail or hand deliver the original copy to the Office of Finance, 263 Cannon House Office Building, and keep the xeroxed copy for your file.