Closing an Office

If you are closing your office and leaving the House of Representatives, you must make sure all of your unpaid invoices are vouchered and submitted to the Office of Finance. Here are the things you must do.

1. The Member should designate a staffer, usually the Office Manager, Executive Assistant or Chief of Staff to act as a "Financial Administrator", to collect all mail after your office is closed and they should be given the authority and responsibility for vouchering all incoming invoices. Please notify your Financial Counselor and Payroll Counselor of your designee's name, address and phone number. This is necessary in case you forget to pay a vendor, there is a problem with a vendor, there is an error on a voucher, or there is incomplete information to process your payroll.
   
2. Contact all your vendors as soon as possible to let them know you are closing your office. Ask them to get a final invoice to you by the end of November.
   
3. Once you get your invoices, complete all your vouchers.
   
4. Work closely with your Financial & Payroll Counselors. They will be able to help you with the closing of your accounts and payroll.