the full name of the Member, Committee Chairman,
Leader or initiating office at the top of the voucher
along with the district and state;
the current charges only -- do not voucher past
due balances (research past due balances);
an invoice number when paying a vendor (use an account
number if the invoice number is not available);
actual dates of service from the invoice;
attach a copy of printed material and any required Franking
Advisory Opinion for printing expenses (500 items or
more);
the payee's correct, full address;
a social security number when paying an individual
or staff (not Member);
a certification from the Member when copies of
receipts or invoices are used ("I certify this is a
true copy. This is my only submission for payment");
do not attach remittance envelopes to vouchers
(unless remittance address is not on the invoice);
a memo explaining any details which may not be
evident on the invoice or voucher, e.g., circumstances
surrounding indirect travel, charges for airline schedule
changes, late fees, etc.;
when vouchering travel expenses, list points of
travel and traveler's name if traveler is not the payee
(please refer to your yellow travel
envelope for further instructions);
consider whether or not utility bills you are
currently vouchering should be in our expedited program
(call your Financial Counselor for explanation);
an accurate but brief description explaining the
expense on the voucher;
the amount of reimbursement in the designated
fields;
use staples instead of paper clips to attach
supporting documentation to vouchers;
the date the voucher is prepared;
vouchers must be signed by the initiating office, e.g.
Member, Committee Chairman, Leader, or persons authorized
to sign for Officers;
proof your work;
send all vouchers to 263 Cannon House Office Building
to be time stamped.
If you have questions about any of the
items above, please contact your Financial Counselor.